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Entries in group purchasing (11)


Reduce Your Gym’s Electricity Costs on Summer Peak Demand Days

This post was originally published by APPI, an IHRSA group purchasing supplier.

The pool at Active Sports Clubs

You can greatly benefit from reducing energy consumption on the five days of the year when the highest demand on the electricity grid occurs. Peak demand typically arises in afternoon hours during summer months.

Continue reading "Reduce Your Gym’s Electricity Costs on Summer Peak Demand Days."

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How to Save on Music Licensing at Your Fitness Club

Music is an integral part of the fitness club experience. From aerobics classes to TVs in the gym to background music setting the mood throughout your facility, music is an important motivator that makes working out fun. 

IHRSA group purchasing supplier Broadcast Music, Inc. (BMI) supports songwriters, composers, and publishers by taking care of an important aspect of their careers—getting paid for the music they create. BMI supports businesses and organizations that play music publicly by offering blanket music licenses that permit them to play more than 10.5 million musical works.

Both relationships save each time and money.

How IHRSA Members Can Save on Music Licensing 

IHRSA created this partnership with BMI to both educate members on music licensing and to save them money on music licensing fees. 

BMI is the bridge between songwriters and the businesses and organizations that want to play their music publicly. As a global leader in music rights management, BMI serves as an advocate for the value of music, representing more than 10.5 million musical works created and owned by more than 700,000 songwriters, composers, and music publishers. 

IHRSA members are entitled to: 

  • A one-time 10% BMI licensing fee discount for members who license online
  • Yearly 5% BMI licensing fee discount for all IHRSA Members who pay their subsequent BMI licensing fees online  

In addition, all BMI Fitness customers are eligible for a yearly 5% timely payment discount. Chain discounts may also be available.

Steps to Start Saving on Music

All IHRSA members who use music in their fitness facilities are eligible for these savings.

A BMI License provides you with the legal authorization you need to use a very powerful product—music. This product is the music creator’s property, so a licensing agreement protects your business or organization from penalties involved in copyright infringement. Your payment of music licensing fees ensures the continued creation of music—for you and your organization.

BMI offers annual blanket licenses that provide the copyright permission necessary when a business performs music in public. A “public performance” of music is defined in the U.S. copyright law to include any music played outside a normal circle of friends and family. Your IHRSA discount is automatically applied when your club licenses and/or pays online.

License online, pay your fees, and get information about BMI and music licensing. Have other questions? Call our customer service representatives at (800) 925-8451. 


Natural Disaster Preparedness Resources for Health Clubs

It’s hard to know where to turn when a natural disaster strikes—especially when the effects of Mother Nature negatively impact your health club business. 

That’s why IHRSA and our group purchasing suppliers have put together a list of resources our members can use to both prepare for a natural disaster and mitigate the damages after one strikes. 

Hurricanes and Flooding 

Hurricane season is June through November in the U.S. The winds from these storms can exceed 155 mph and the tornadoes, microbursts and storm surges associated with hurricanes often add to the devastation. 

To help clubs prepare for and recover from a hurricane, our friends at Grainger put together a handy checklist of equipment and supplies you should have on hand

According to the National Oceanic and Atmospheric Administration (NOAA), flooding has caused more damage in the U.S. than any other severe, weather-related event. FEMA records show that over the past 10 years, the average claim due to flood damage amounted to over $33,000. 

Grainger has created a flooding preparedness and recovery checklist, too. 

Winter Weather 

January and February are busy months for health clubs, but the increase in member traffic makes it even more important to keep a close eye on cold weather safety measures. 

To help you keep your members and facilities safe, Philadelphia Insurance, an IHRSA Group Purchasing supplier, created a list of six winter safety considerations that should be top-of-mind during the winter months. 

Read their full blog post about winter weather safety risks and tips, from freeze prevention to cold weather exercise. 

Continue reading "Natural Disaster Preparedness Resources for Health Clubs."

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4 Opportunities to Save with IHRSA’s Group Purchasing Program 

It’s budget time! Want to save some money in 2017?
 Then you’ll want to make good use of one of IHRSA’s most valuable member benefits: the IHRSA Group Purchasing Program

By utilizing it, you can avoid the frustrating, time-consuming process of searching for the best deal when shopping for a variety of club needs, including insurance, utility services, maintenance supplies, and even music licensing. 

This program is available both to the association’s club and associate member companies. Just consider the opportunities: 

Savings Opportunity #1: Insurance 

Every club requires insurance, and, by taking advantage of IHRSA’s Group Purchasing Program,
 you can obtain coverage at attractive rates from 
Philadelphia Insurance Companies (PHLY) Property/Casualty through any insurance agent, including your current one. You can choose from general liability, professional, directors and officers (D&O), and cyber. A wide
range of specialized coverages also are available. 

The program performs as promised, said Herb Lipsman, the former COO of the Houston Oaks Country 
Club and Family Sports Retreat, in Hockley, TX. “We were always looking to control our costs. ... That’s why I was pleased when I heard about IHRSA’s insurance program. Our savings more than covered our IHRSA annual dues and convention registration.” 

Savings Opportunity #2: Utilities 

With energy prices at a historic low, now’s the time to contact a consultant from Affiliated Power Purchasers International (APPI) for a free consultation. APPI is an independent energy-consulting firm that helps clubs manage and reduce their energy costs. A staff of engineers, tariff and regulatory specialists, and financial and legal professionals can assist you in navigating the maze of energy options. 

An exclusive IHRSA membership benefit: APPI can obtain the best price and contract terms from many electricity and natural gas suppliers, manage all paperwork for a seamless transition, and provide ongoing customer service and energy solutions. 

Savings Opportunity #3: Maintenance Supplies 

Grainger, a leading distributor of industrial supplies, offers more than one million products from over 3,000 facility-maintenance suppliers. As an IHRSA member, you’ll receive 10% off all Grainger catalog and online products,18% off select janitorial/sanitation products, deep discounts on frequently purchased items, and free standard shipping on orders. 

Savings Opportunity #4: Music Licensing 

If your club is like most, then licensed music is a vital part of your offering. If so, you’ll want to consider Broadcast Music, Inc. (BMI), a non-profit organization that represents the interests of more than 500,000 songwriters, composers, and music publishers. As a member of IHRSA, you can save up to 15% off your BMI Fitness License by licensing and paying your fees online. 

To cash in on these member-only savings, visit our Group Purchasing page. Or, if there’s a supplier you’d like to see added to the program, please contact IHRSA Senior Manager Theresa Duffy.


How to Protect Your Health Club from Wildfires

The risk of wildfires is currently high and no region of the U.S. is excluded from this danger. Here is some information to help you lower your health club’s risk and damage from wildfires from Philadelphia Insurance Companies (PHLY), an IHRSA group purchasing supplier. 

While the western states have the greatest predicted potential for wildfires, areas in the Southeast have experienced wildfires in recent years. California has declared a State of Emergency due to drought conditions. The drought produces drier conditions and increases the probability of wildfires. 

U.S. Drought Map 

Brush Fires 

Smaller than wildfires, there are three ways a brush fire can attack a building:  

  1. Flying embers blown by the wind ignite combustible external elements (most common)
  2. Fire spreads from the bush to walls of the structure
  3. Heat from flames causes building to catch fire  


Recommendations for protection:  

  • Create and maintain defensible space around your property
  • Strategically place fire-resistant plants to resist the spread of fire
  • Cover chimneys with a screen
  • Ask your utility company to trim trees away from power lines
  • Check condition of fire extinguishers
  • Practice fire drills and emergency evacuation
  • Note the location of the closest fire hydrant or water supply 

10 Tips to Reduce Energy Costs for Health Clubs

From lighting to heating and cooling, energy bills can add up—resulting in a major operating expense for health clubs. Luckily, you can take several steps to cut energy costs and, ultimately, benefit your bottom line.

Here are 10 easy, fast, and permanent ways to reduce electricity costs from APPI Energy, an IHRSA group purchasing supplier.  

  1. Lighting. Replace outdated incandescent light bulbs with light-emitting diodes (LEDs) or compact florescent light bulbs. Install occupancy sensors so lights will only operate when motion is detected. 
  2. Heating/Cooling. Adjusting the temperature in your club by only a few degrees can significantly lower energy costs. Many electricity utility companies offer financial incentives for upgrading HVAC systems. 
  3. Demand Response Program. Receive payments for voluntarily reducing electricity usage during peak demand times. This also benefits the grid system and the environment. 
  4. Efficiency Project. Upgrade your facility and equipment. Install energy efficient appliances and machines. Many state governments and electricity utility companies offer financial incentives and reimbursements for clubs to save energy.
  5. Reduce Consumption. Schedule operations for off-peak hours. Use an on-site generator. Shut down equipment whenever possible. 
  6. Energy Audit. An efficiency expert can evaluate your club and procedures, and identify ways to increase efficiencies, including peak load scheduling, upgrading HVAC systems, and upgrading to advanced metering technology. 
  7. Energy Data Tracking. Online energy management systems track and report energy costs and consumption. Benchmarking tools measure efficiency projects. Clubs can be compared to similar locations to identify ways to cut costs. 
  8. Review Your Energy Bill. Ensure you pay the correct price per kilowatt hour. Look for added costs and line items. 
  9. Fixed Price. Mitigate risk exposure to volatile energy prices by using a fixed-price electricity supply contract.
  10. IHRSA Member Benefit. Since 2002, IHRSA has endorsed APPI Energy to provide data-driven procurement and consulting solutions to members. APPI Energy reviews thousands of supplier prices every day to deliver true apples-to-apples comparisons.  For a courtesy evaluation, contact 800-520-6685 or

Don't Miss Group Purchasing Suppliers at the IHRSA 2016 Trade Show

IHRSA group purchasing suppliers Grainger and Philadelphia Insurance Companies (PHLY) will be exhibiting at IHRSA 2016 in Orlando. You can find them at the Trade Show on Tuesday, March 22 and Wednesday, March 23. 

Grainger (Trade Show Booth #1238) 

Grainger is a one-stop-shop offering more than 1 million products from over 3,000 facilities maintenance suppliers. Save time and money, with Grainger's extensive product inventory and services, you can avoid the costly hassle of searching for numerous suppliers.  

Learn more about Grainger benefits available to IHRSA members. 

PHLY (Trade Show Booth #1438) 

PHLY offers a program that provides comprehensive coverage at rates that could actually save you the cost of your annual IHRSA membership. Offerings include General Liability, Professional, D&O, and Cyber all with the same carrier minimizing claim conflicts, discounts for IHRSA members, and specialized coverages for health clubs. 

Learn more about PHLY benefits available to IHRSA members.


Take Advantage of IHRSA Group Purchasing with Grainger

Now that you’re settling into the post-New Year’s rush, IHRSA members and associate members should take the time to re-familiarize themselves with with our group purchasing benefits.   

Buying through one of our group purchasing partners, such as Grainger, can help health clubs rack up savings on products and services you use in your club every day. 

Grainger is a one-stop-shop offering more than 1 million products from over 3,000 facilities maintenance suppliers. Save time and money, with Grainger's extensive product inventory and services, you can avoid the costly hassle of searching for numerous suppliers.  

Benefits to IHRSA members: 

  • Deeper discounts on frequently purchased products
  • 10% off all Grainger catalog and online products
  • 18% off select janitorial/sanitation products
  • FREE standard shipping on orders shipped via ground transportation
  • And so much more!

Use your IHRSA membership today and take advantage of product discounts and benefits on If you haven't made an account yet, view our handy registration instructions (PDF).

And be sure to visit Grainger at IHRSA 2016 in Orlando, March 21-24 in booth #1238!


6 Winter Weather Safety Risks for Health Clubs

January and February are busy months for health clubs, but the increase in member traffic makes it even more important to keep a close eye on cold weather safety measures.

To help you keep your members and facilities safe, Philadelphia Insurance, an IHRSA Group Purchasing supplier, created a list of six winter safety considerations that should be top-of-mind over the next few months.

1. Freeze Prevention

Cold weather freeze-ups can damage or place vital fire protection systems out of service. Past losses include a single freezing-wind and snow storm which caused $880 million of property damage in 41 states. 

If inspections and preventive maintenance are not performed on your automatic sprinkler system, cold weather may result in sprinkler pipe breakage, major water damage, and an impaired automatic sprinkler system. A preventive maintenance program should be ongoing; however, it is particularly crucial during cold weather where there is a need for "winterizing" automatic sprinkler systems.  View resources on freeze prevention, including a video, check lists, and educational material, on

2. Slips, Trips, and Falls

 While some local ordinances may allow for up to 24 hours for snow and ice to be removed from sidewalks, organizations should operate with best practices in mind, rather than minimum legal requirements. If your employees, clients, and visitors need and expect a safe walking surface, the best practice is to accomplish this as soon as reasonably possible. Moreover, compliance with a local ordinance does not fully protect your organization from slip, trip, and fall liability.  For additional assistance on snow removal logs and slip, trip, and fall prevention, visit

3. Sauna Safety

Sauna usage increases as the weather temperatures decrease, therefore paying closer attention to your sauna maintenance schedule can play a huge role in preventing damage or injury.  Sauna fires are a leading cause of fire damage in health and fitness clubs, as well as occupancies such as hotels which provide saunas for their guests. These types of fires present both a property and liability exposure and have been on the rise in the past several years.   

Have a formal inspection program of the facility that includes staff walkthroughs of the locker room sauna areas every 30 minutes. The inspection should ensure that no combustible materials left in the sauna area such as towels or newspapers and that the sauna timer is off when not in use and the heater guard is operational and not blocked. Ensure that your fire sprinkler system is maintained on a regular basis and consider adding a high temperature sprinkler head into your sauna if it does not currently have fire sprinkler protection.

Continue reading "6 Winter Weather Safety Risks for Health Clubs."

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As the Weather Warms Up, So Does Your Risk!

How to protect your club as temperatures rise.

As the summer season approaches, rising temperatures mean rising risk and not in all of the predictable places one would think. Here are the top 5 obvious and not so obvious risk exposures to make sure you address heading into the warmer weather:

  1. HEAT! Make sure you are getting proper ventilation and temperature control in your facility. Exercising in extreme heat can lead to many various medical issues for your members. Also make sure you have cold liquids readily available and easily accessible and air conditioning is working properly at all times.
  2. Higher temperatures mean more sweat – make sure you are adequately wiping down machines and reducing your slip and fall exposure.
  3. Tanning and Sauna – Summer members may already be dehydrated before they step foot in your club due to the nature of dehydration in the warmer months. Make sure that those using these amenities are adequately supervised and have cold liquids available.
  4. Training extremes – everyone wants to look their best for the beach, but make sure these efforts don’t become too dangerous. Keep an eye out for those members whose efforts cross the line of what is considered healthy exercise habits.
  5. Taking training outdoors – the first signs of warm weather tend to make us want to do everything outdoors – moving our yoga class to the field next door, putting our spin bikes in the parking lot, or adding that new group EX class outdoors. All are great exercise alternatives, but all lead to an increase in risk.  If moving a class outdoors, make sure that the space you are using is clear of any debris and is equipped to handle your activity. If you are using equipment that may be affixed to a structure, make sure that structure can withstand the force of the participants using it. Finally, if you are expanding your operations off premises, make sure your insurance policy does NOT have a designated premises limitation endorsement that restricts coverage only to your specified location.

Philadelphia Insurance is a proud IHRSA Group Purchasing supplier offering a program that provides comprehensive coverage for your club. 

For more information about Philadelphia Insurance, visit