IHRSA 2018 | 37th Annual
International Convention & Trade Show

International Convention: Wednesday-Saturday, March 21-24, 2018
Trade Show: Thursday-Friday, March 22-23, 2018
San Diego, California | San Diego Convention Center | Halls A-F


Detailed below are the key deadlines to note for various items and compliance matters related to your booth. For a complete schedule of move-in dates and times, and dismantle dates and times, download the Quick Facts.


Total Booth Fees Due Must be Included with Exhibitor Contract

Certificate of Insurance (COI) Due Within Two Weeks of Securing Space

CBI & Website Exhibitor Profile Listing Due December 15

All Outstanding Payments to IHRSA Must be Paid in Full Required by January 5

Convention Data Services (CDS) "Early" Price Discount Deadline for Lead Retrieval Units January 12

Island, Peninsula & End-Cap Booth Designs Due for Review & Approval by IHRSA Show Management January 12

FREE Show Management Carpet Form Due January 13

Sound & Lighting Design Renderings, and Demonstration Descriptions Due for Review & Approval by IHRSA Show Management January 31

Advance Freight Receiving (Surcharges will apply after March 14) February 2

Exhibitor Appointed Contractor (EAC) Form February 3

Smart City Telephone & Internet Advance Pricing Deadline February 3

Freeman Discount Pricing Deadline for Advance Orders (discount pricing applies to decorating, labor, and cleaning)  February 9

Direct to Showsite Freight Receiving Begins March 6