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Entries in vacation (2)


Escape and stay in shape in This Week in the Fitness Industry

Exercise on vacation? Check out This Week in the Fitness Industry

- Vacation, exercise and relax
- Getting truckers into shape
- New gadget records it all, the gives expert advice
- Heavenly workout with Jacob’s Ladder

Read the full stories


Vacation, Sick Leave and Personal Days

Bill McBride, Richard Synott, and Keith Callahan discuss vacation, sick leave, and personal days:

Q: “Sick time, personal time and vacation... What are the general standard for a privately held club?”

A: Typically a private club will either start with 1-2 weeks of PTO (Paid Time Off) accruing either at start date of employment or beginning 90 days later when employees are eligible for benefits. Most club companies allow for up to 3 weeks at some point. After 1,2 or 3 years you accrue at a 3 weeks per year level. Typically, you have one year from the accrued time to use it or you lose it, thereby limiting the total liability to 3-6 weeks. Sick time is sometimes set at 5 days per year or just lumped in to the vacation/sick time/personal time off total. Holiday pay is usually set at “take another day off” if you work a holiday (salaried) or time and half for hourly.

It is best to consult a labor attorney when setting benefits to make sure you comply with all local, state and federal labor laws.

Bill McBride, Chief Operating Officer
Club One, Inc.

A: Because we have such a large staff we do not calculate time off based on each employee’s start date. We roll sick time, vacation, and bereavement time into one package of Personal Time Off (PTO). All PTO is based on a calendar year that begins Jan 1 and ends Dec 31. Employees in the first 12 months of employment earn .8333 days per month (equivalent to 10 days). Starting the 13th through the 36th month of employment they earn 1.25 days per month (15 days per year). From the 37th month up they earn 1.666 days per month (20 days). PTO cannot be accumulated from year to year. If unused after Jan 30 it is lost. So we give them an extra month to use it up. Employees can take PTO before it has been earned and we will adjust their final check if they don’t accumulate enough time.

If you start work on March 1 and wish to take 5 days of PTO for a vacation in July, they may do so. They will have earned 3.33 days for March-June (4 months X .8333). If they were to leave our employ after their vacation we would deduct the 1.67 days from their final check. If they quit in November and have not taken any other PTO we would owe them for the unused time they didn’t take, 4.166 days (11 months X .8333, less the 5 they took). Employees who are not on salary, such as commissions or who work hourly, are paid the amount that they have averaged in the 10 weeks prior to taking their time off.

Richard Synnott, Executive Director
Weymouth Club

A: I don’t think there are any “standards” for a privately held health club. Keep in mind the following as you build your policy: You cannot discriminate between employees of the same “class”. However, you can offer different amounts of time off for different classes of employees: FT exempt versus FT management versus nonexempt employees.

Consider combining ALL time off to “Paid Time Off”, or PTO. Employees can earn PTO based on an hours worked formula at a rate dependent on their class. For example, 30 total PTO days for an FT Exempt Manager or Department Head. PTO would be requested for holidays, vacations, sick time, etc. The PTO model is more common in the retail industry, which is similar to our industry as we tend to operate 7 days/week.

I have commonly seen: 7 Holidays paid, 3 to 7 sick days, and 5 to 25 vacation days – all dependant on how long an employee has been with the company – as well as if they are a manager or not. What you are challenged to do is to offer enough PTO – in whatever form it takes, to both satisfy your employees and make your organization an attractive place of employment but kept at your least expense.

Keith Callahan, G.M. / Managing Partner
Manchester Athletic Club